Fleet maintenance for company vehicles
We service company vehicles on a schedule that works around them being in use, with one person to deal with and one invoice at the end of the month. Vans, pickups, pool cars and executive vehicles. Tell us the fleet and how it is used, and we will build the servicing plan around it.
What a fleet arrangement covers
Routine servicing on a plan, plus the unplanned faults that arrive whether or not there is a plan.
The scheduled half is the easy half: oil and filter services, brake inspections, battery and charging checks, tyres, suspension, air conditioning before summer, cooling before it matters. Set on an interval that matches how each vehicle is worked rather than the number printed in a book written for a different country.
The unscheduled half is where a fleet actually loses money. A van that stops on a Tuesday takes a day of work with it, and somebody else loses that day too. Having one number to call, a technician who can come to where the vehicle is, and a record of what that vehicle has already had done, is what shortens that day.
Larger repairs go to a workshop. We book them so you lose one vehicle at a time, and we tell you how long it will be off the road before it goes in, not after.
Delivery vans and pickups
High mileage, heavy loads and short trips. Brakes, clutches, suspension and tyres wear faster than the service book assumes, so the interval is set by how the vehicle is actually used.
Pool and staff cars
Driven by many people, which means faults get reported late or not at all. A scheduled check catches what nobody mentioned.
One contact, one invoice
The administrative half matters as much as the mechanical half.
One person to deal with
You speak to the same contact about every vehicle. Nobody has to re-explain which van it is, what was done last time, or who authorises spend.
One invoice, itemised
Consolidated billing on an agreed cycle, with each job broken down by vehicle, parts and labour, so the total can always be traced back to a specific car.
One approval route
You tell us who can approve work and up to what value. Drivers report the fault, the approver signs it off, and nothing is done on a driver saying yes at the roadside.
Scheduled around the vehicles being in use
A servicing plan that ignores the working week is a plan that gets skipped.
We start from how the fleet runs, not from a standard interval. Which vehicles are out all day and which sit idle after two. Which ones go long distance and which do twenty short trips in a city. Which days are quiet. Whether there is a spare vehicle to cover a gap or whether losing one costs you a route.
From that we set an interval per vehicle and a window for each service, and we come to you for everything that can be done at your premises. Evening and weekend work is arranged where that is what fits, because a van serviced on Sunday is a van earning on Monday.
You get told in advance what is due and when, rather than discovering it from an odometer. Mileage between visits is recorded, so the next interval is based on what the vehicle did rather than on the calendar alone.
Executive vehicles
Servicing arranged around a diary rather than a workshop queue, and collected or worked on at the office where the job allows.
Seasonal and standing vehicles
Vehicles that sit still suffer differently: flat batteries, seized brakes, perished rubber, stale fuel. They need a different checklist, not the same one less often.
A record per vehicle
Which matters most when the vehicle is being sold, or when the same fault comes back.
Every job is recorded against the vehicle: the date, the mileage, what was found, what was done, which grade of part went in and what it cost. Over a year that turns into something genuinely useful. You can see which vehicle is costing disproportionately, which fault keeps returning, and which of them is due for replacement rather than another repair.
It also answers the question a buyer asks. A vehicle with a documented service history sells for more and sells faster than an identical one without.
Where we recommend something and you decline it, that is recorded too, without comment. It is your fleet and your decision, and the record should show what you were told as well as what was done.
Tell us about the fleet
How many vehicles, what kind, roughly how they are used, and where they are based. That is enough for us to come back with a workable plan rather than a brochure.
How an arrangement starts
Four steps, none of which commit you to anything.
You send the fleet details
Vehicle count, types, how they are used and where they are based.
We inspect a sample
A baseline check on the vehicles, so the plan is built on their actual condition rather than their age.
You get a plan and a rate
Intervals per vehicle, what happens at each visit, labour rates and how billing works.
The schedule runs
We come to you where the work allows, book workshop time where it does not, and tell you what is due before it is due.
Parts and cost control
Fleet spending is controlled by choosing the right grade of part per vehicle, not by fitting the cheapest one everywhere.
We source genuine, OEM, aftermarket and good used parts, and we tell you which grade is going into which vehicle. On a two-year-old executive car the answer is usually genuine or OEM. On an eight-year-old van with high mileage, a well-chosen aftermarket part often makes more sense, and on a discontinued model a used part may be the only one that exists.
You can set the policy: a grade per vehicle class, or a rule that safety components are always genuine. We follow it and we flag any case where following it would be the wrong call for that specific vehicle.
Every quote is itemised, so the parts figure and the labour figure are separate and comparable across jobs. Ask for the old parts back and you get them.
How we source partsWhat we service
Every area of the vehicle, on a plan or as it arises.
How we work
The same on a fleet vehicle as on a private car.
Diagnosis before quote
We find the fault first. A price given over the phone for a noise nobody has heard is a guess.
The price is agreed first
You approve the work and the cost before a spanner is picked up. Extra work means another call.
Parts you can check
We tell you whether a part is genuine, OEM, aftermarket or used, and what each one costs.
Old parts returned
Ask and we will hand back whatever we replaced. It is the simplest proof that the job was done.
Where we cover
Islamabad and Rawalpindi, at your premises or in a workshop.
Questions from fleet managers
Send us the fleet details
Vehicle count, types and how they are used. We will come back with a servicing plan built around your working week, not ours.